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10 to 12 minutes

AI assistant for tender responses

Assess whether tender responses can be assisted by AI in a useful, reliable and controlled way.

This diagnostic does not request confidential documents. It helps assess potential savings, corpus quality, error or confidentiality risks, human validation and the scope of a possible pilot.

ROI – Risk – Control matrix

Business value · ROI · data · risks · costs · dependencies · reversibility · implementation capacity.

Volume and stakes

Which decision must you make about AI-assisted tender responses? *

State the decision, not a broad solution request.

Can a sponsor arbitrate scope and mobilize contributors? *

No sponsorNo one can sponsor or decide.Possible sponsorSomeone could sponsor the topic, without clear mandate.Sponsor identifiedAn owner is identified, but availability or authority must be confirmed.Available sponsorA sponsor can decide and mobilize stakeholders.Engaged decision-makerDecision-maker is involved and a decision is possible.

Required field

Which tender or RFP types are concerned? *

Approximately how many responses do you produce per year? *

How many hours does a full response typically require? *

How many contributors are typically involved? *

Estimated fully loaded hourly cost, if known (Optional)

How complex are the responses? *

Very simpleShort responses, few requirements, low coordination.SimpleSome documents and reviews, limited complexity.ModerateStructured dossier with several sections and contributors.ComplexMany requirements, evidence items, technical narratives, reviews or variants.Very complex / criticalStrategic, large or highly binding dossiers.

Required field

Is deadline pressure high? *

LowComfortable deadlines and planning possible.LimitedSome peaks, but generally manageable.ModerateVariable workload, frequent trade-offs.HighShort deadlines, tense coordination, reviews under pressure.Very highRecurring risk of overload, delay or degraded quality.

Required field

How often do omissions, inconsistencies, outdated versions or late rework occur? *

RarelyOccasional incidents with no major impact.A few times a yearReal but still limited friction.On some dossiersThe issue depends on complexity or contributors.RegularlyRework, omissions or competing versions happen often.On nearly every responseThe current workflow creates structural time or quality loss.

Required field

Corpus and reuse

Which documents are reused to answer? *

What level of reuse exists today? *

Very lowEach response almost starts from scratch.LowSome copy-paste or past dossiers, not very structured.PartialReusable blocks exist, but they are scattered.GoodRecurring content and references are fairly identifiable.Very goodMaintained answer, evidence and reference library.

Required field

Is the quality of references, evidence and reusable content sufficient? *

LowContent is incomplete, contradictory or hard to use.FragileQuality varies across documents.AdequateContent is mostly usable with review.GoodContent is clear and complete on the useful scope.Very goodContent is reliable, consistent and validated.

Required field

Is reused content up to date? *

OutdatedOld or undated documents.Uncertain freshnessDates or versions are hard to verify.Partly up to datePart of the corpus seems reliable.Up to date on main scopeKey documents are recent or validated.Up to date and maintainedVersions, dates and validation are controlled.

Required field

Are documents structured and easy to retrieve? *

Very unstructuredLong, heterogeneous or hard-to-segment documents.Poorly structuredSome markers, but segmentation is difficult.Partly structuredUseful but incomplete titles, sections or metadata.Well structuredStructure is sufficient for a limited pilot.Very structuredUsable sections, metadata, versions and classification.

Required field

Is an owner identified for the corpus or response base? *

No ownerNo one clearly owns the topic.Unclear ownershipSeveral actors, but no clear ownership.Possible ownerA possible owner exists, without full mandate.Owner identifiedAn owner can decide or validate.Active ownerNamed, available and legitimate owner.

Required field

Are content access rights clear? *

UncontrolledRights are unknown or too open.FragileAccess exists, but without clear rules.PartialMain rules are known, but incomplete.ClearRights and profiles are mostly defined.ControlledRights are documented, reviewed and aligned with uses.

Required field

Risks and validation

How sensitive is the content involved? *

Non-sensitivePublic, generic or fictitious data.Low-sensitivity internalInternal data with limited confidentiality stakes.Regular internal / clientInternal or client data to protect, without extreme criticality.ConfidentialContracts, client data, HR, strategy, finance or sensitive elements.Highly sensitive / regulatedHealth, highly sensitive data, secret, security or strong regulatory exposure.

Required field

What is the legal, GDPR, compliance or reputational exposure level? *

Very lowLow legal, regulatory or reputational stakes.LowSome rules to respect, easy to document.ModerateValidations or traces will be needed.HighLegal, GDPR, security or business frame must be addressed explicitly.CriticalHigh non-compliance risk, sensitive decision or external impact.

Required field

What would be the impact of an inaccurate, outdated or wrongly reused answer? *

Low consequenceError is easy to detect and correct.Limited consequenceCorrection is possible without major impact.Significant consequenceError may degrade quality, timeline or trust.High consequenceError may affect client, compliance, money or decision.Critical consequenceError is barely acceptable or hard to recover from.

Required field

What level of human validation exists before submission? *

No review plannedOutput would be used as-is.Occasional reviewReview exists, but depends on individuals.Review for sensitive casesImportant cases are reviewed, without exhaustive rules.Formalized reviewReview responsibilities and criteria are known.Systematic and tracked reviewCritical outputs are reviewed, validated and traceable.

Required field

Is the contribution and validation workflow controlled? *

Non-existentNothing is defined, formalized or verifiable.InformalSome practices exist, but they mostly rely on individuals.PartialThe topic is identified, with useful but incomplete elements.StructuredThe topic is framed, documented or managed on part of the scope.ControlledRules, responsibilities, indicators or decisions are clear.

Required field

Are versions, sources and validations traceable? *

Not traceableSources, versions or reviews are hard to retrieve.Poorly traceableSome traces, but person-dependent.Partly traceableKey elements are sometimes identifiable.TraceableSources, versions and reviews are mostly visible.Traceable and controlledReliable traceability suitable for audit or committee.

Required field

Which tools or AI experiments already exist, if any? (Optional)

What pilot scope would be acceptable without unnecessarily exposing the organization? (Optional)

Choose what happens next

You can generate the diagnostic anonymously. Contact details are only retained if you request email delivery or a conversation with BRAINYTECH.

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This diagnostic is indicative. It does not replace a full audit. It is used to identify a first orientation and whether deeper scoping is useful.